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Writer's pictureAmit Mathur

How to be a Gmail Ninja: Learn These Shortcuts

In the fast-paced world of professionals, every second counts. Efficiency and productivity are key components of a successful workday. One tool that most professionals rely on heavily for communication and organization is Gmail. While most users are familiar with the basic functionalities of Gmail, mastering the keyboard shortcuts can take your email game to the next level. In this guide, we'll delve into essential Gmail shortcuts that will transform you into a Gmail Ninja, saving you valuable time and effort.



Mastering Gmail Shortcuts


Mastering Gmail shortcuts is like unlocking a hidden treasure trove of productivity. Once you get the hang of these shortcuts, you'll wonder how you ever managed without them. Let's dive into some of the most useful Gmail shortcuts that will supercharge your emailing experience:


  • Compose New Email : Press c to quickly compose a new email. This shortcut saves you the hassle of navigating through the interface to start a new message.

  • Send Email : After composing your email, hit Ctrl + Enter (Windows) or Cmd + Enter (Mac) to send it instantly.


  • Move Between Emails : Use j to move down and k to move up through your emails without touching the mouse.

  • Open Email : Once you've selected an email, press o to open it in a new window.


  • Archive Email : Instead of clicking buttons, press e to archive the selected email swiftly.

  • Delete Email : Send an email to the trash by pressing # after selecting it.


  • Bold, Italicize, Underline : You can format text in your email by using Ctrl + b for bold, Ctrl + i for italic, and Ctrl + u for underline.

  • Undo : Made a mistake? No problem! Press Ctrl + z to undo your last action.


  • Search Emails : Hit / to enter the search bar quickly and start searching for specific emails.


  • Open "Move to" Menu : Press v to open the "Move to" menu and quickly categorize your emails.


  • Open Keyboard Shortcut Help : If you ever need a refresher, press Shift + / to view Gmail's keyboard shortcuts.


Enhancing Your Gmail Experience


Now that you're equipped with these game-changing shortcuts, take some time to practice and incorporate them into your daily email routine. Remember, efficiency is all about optimizing your workflow, and mastering Gmail shortcuts is a significant step towards achieving that goal.


So, next time you're navigating through your inbox, think like a Gmail Ninja and watch how these shortcuts transform the way you handle emails. Time-saving, convenient, and efficient – that's the power of Gmail shortcuts in the hands of a professional.


By incorporating these shortcuts into your repertoire, you'll streamline your email management, boost your productivity, and impress your colleagues with your lightning-fast email skills.


Remember, practice makes perfect. Start implementing these shortcuts today and witness the transformation in your workflow!



Now, go forth, Gmail Ninja, and conquer your inbox with these powerful shortcuts.


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